How To Do Time Blocking The Right Way.
“Timeboxing” was a thing until it wasn’t. Yet, underneath this method, there is something that does work, and in this video, I explain what that is.
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Sorry mate but I don’t agree. Having dead space in calendar will just end up with me not knowing what I should be doing which gives me anxiety and is even more overwhelming. Maybe it’s my OCD or ADHD kicking in, but not having a packed up calendar is a nightmare.
Awesome!
Hey Carl, thanks for the vid! I love this approach. The sound effects are very distracting. Especially on headphones.
Thank you Mr.Carl I will rely on it
Wow , as a student this video was helpful.. i always made schedules like i was a machine and ended up wasting my day
first of all thanks for this video , can you please name the application or the logicial that you used in the video for time boxing , and thank you in advantage
Ahh this makes all my issues make sense!
Wow those sound effects are very loud !
Love your content but unnecessary sound effects and waaay too loud esp. when someone is wearing headphones!
I like this new format with summarizing your key points in pop ups very much Carl 😅! Besides the sound effects which – as mentioned multiple times – distract. 😂
@Carl_Pullein nice one for trying something new 👏
Love the Value man. Learning the difference between events and tasks is LITERALLY LIFE CHANGING
The comments are correct. The sound effects are more than distracting, they are annoying. Annoying to the point, that about half-way through, I wanted to turn off this video. The cuts were also annoying. Good information, but I am distracted writing this comment rather than watching the video.
Millions of Thanks!!! That’s make sense for me. Very Well explained. Gracias!
Agree! Tasks should not leave the task manager
hey, I am from Brazil, I was using other method and that wasn’t being benefic to me, seeing this video I perceived that it is exactly what I need for my planner. Thanks, I believe it will help me a lot.
sorry any grammatical mistake!
That video was very helpful. Thank you Carl ✅
I can accurately estimate how long everything takes. Just take my estimate and multiply it by three…
Then multiply that by ten.
I started using Astirna New Tab recently and it really helps me organize my tasks better. This time blocking method seems to align well with it.
Please become a TV presenter
at 3:15 already lost interest
I am a working mom , aspiting domestic goddess with a special need child who throws the day in a whirlpool regularly.
I want some guidance on time blocking…. that most time blocking videos dont answer.
A) If i am within a certain block of time but the tasks assigned have not quite finished. Do i extend the block od cut the work short? This may be intuituve for many… but i want to know what other people do.
2) my first time block is very early in the morning. But what if i oversleep? Do i keep to the routine chronology or cut to the decided block. Again, i would like to know how others do it.
I would agree with everything except generalizing peeps in desert. Some has balls in the air, some built a city. While we watching video how time blocking. Thanks for a vdeo. Very logical.
pertinent
Carl, thank you. Your videos are a breath of fresh air amidst all the other busybody productivity gurus out there who make my head spin with all their complex Notion setups. You are realistic and have put a lot of things into perspective. I appreciate you making these videos to help us see things differently, or remind us of things we already know to be true, but often forget.
awesome
Sir, if I could like 1000 times in this video😀😀I would gove. I was struggling with this task vs event
Please do a video on the difference between time boxing and time blocking…
I can see people complaining about sound effects. I, on the other hand, was so focused on what you were speaking that I didn’t even notice the sound effects! Selective attention 😂
If it isn’t on my calendar at a certain time, most likely it will not get done that day, even if that was my best intention from the suggested side list. If I want my windows washed, a task, then I need to commit to a time to dedicate to that task even if I don’t get it all done or I end up, adjusting another task to complete it. The ethereal side list makes me feel like I never have free time because I always have those three or four things just waiting to be plugged in somewhere but once I have a specific time on the calendar, I can also find and make time to not have any tasks to do or events or meetings. Visually I think it’s empowering to know when you’re done and that you are capable based on your best estimations rather than having a side list that is not visually on the calendar at any specific time. Thank you for sharing your vision because even if it doesn’t work for me, it helps me to clarify my own. Best wishes.
I do agree with the general approach but let me light an other aspect: if some works with a corporate setup an other important role for the calendar is to protect your time. In this line of work, people easely drive you away from your individual contribution if there are too many empty spots in your calendar. What I do in order to avoid this: I do use "area oriented" blocks, like "focus work" or "admin block" which by themselves define ceratin rules for myself (like during focus work blocks I turn off all kinds of notifications, most of the non-essential websites are being blocked and such), and I can use these blocks to work on specific tasks without predefining the exact tasks. Also, with this approach I can aim for a ballpark ratio of the kind of works I am willing to do. In order to be somewhat flexible and keep up some time for meetings and unforeseen things, what I do is I have a schema for the week, so I prefill the whole week with timeboxes, up to around 60% of my time. I usually do not leave much free time for the forenoons, as this is when most of my deep work happens. In the other hand, expect some cornerstones, the bigger partion of my afternoon is empty. This is how I start the week, but every morning as part of the first admin block, I do fill up my day expect a 30 minutes "for emergencies" block. By this "last-minute-super-urgent" meetings hopping in during the day really have to have a good reason to change my calendar. All-in-all this is not perfect but balances between flexibility, predictability and time guarding pretty well for me. I can also suggest Cal Newport’s books in the matter.
Thank you so much !!!!!!
I just want to say thank you!
I like and put all of my tasks in my calendar. I see/use them as “reminders” of things to do. If not completed, I’ll slide them to another day with more space(time). Also, color coding helps to delineate events from tasks. Everything work related is RED 😮
Aahh, categorise
ugh. i hate being a human being and not a machine… 🤣
great info, yes the sounds are distracting but it’s simply because they are way too loud. thank you!
This is incredibly insightful!
The way you define tasks and events, creates a split that allows one to understand how our brains are wired and function differently than that of a machine. Which further develops the idea that one must learn to work with oneself, not against.
I suggest using Stephen Covey’s: 4-Quadrant Time Management/Priority Diagram, for it is a great resource to determine when and how one should go about performing tasks.
Also, I recommend this video curated by Dr. Jill Bolte Taylor’s on how distinguishing between each of the four (4) main quadrants of our brain allows for a conscious participation in our governing/programing.
https://youtu.be/8xvbmi9F-tU?si=90qkUN_fnuBpiAuk
Hey Carl, More recently, I see you’re moving away from the time sector system and more inline with traditional GTD with contexts for your types of work. I’m a bit confused though because i can still see you use This_Week and Next_Week as well as P1 and P2 etc. I’m getting a bit confused about how i should be setting things up 🤔
Game Changer Thank You
Hi Carl, your time sector system is so good that it can be applied in any calendar and task app together.for example ,I’m using Evernote calendar events and evernote tasks for this .I’m creating tasks inside Evernote as admin|task , communication|task , work|task etc (I’m using this since Evernote not as good a task manager as todoist but I have it’s professional subscription )
As a chronic procastinator, I don’t like to call myself that, but i tend to underestimate how long it would take me to complete tasks or projects. And tend to overcommit. Say i have a deadline by Monday, I might commit to a hangout with Friends on Sunday, forgetting I have a deadline the folowing day. Having my tasks timed and specified in my calendar, and me knowing at the back of my mind that I likely underestimated doing so, helps me visualise my todos, deadlines and actual free time. And it helps me take away the guess work of what i should be doing next.
At the end of the day I can move tasks around on my calendar when more important things come up or if i just decided not to do them atall and just wanted to take a break off or something. But that way they remain in my radar. I can’t seem to function efficiently otherwise.
I may be the only one who would argue that if you really want to be productive and accomplish great things you should have everything important to you on your calendar. This is after 20+ years of trying all kinds of different systems and reading many productivity books. When I hear the word Tasks ( I hear to do list, which is what has failed me in the past). if a task takes longer than scheduled move on to the next scheduled task or next day schedule appropriately. Parkinson’s law – trust me I learned this the hard way, if you give yourself too much time, time will expand and you will be working on less important tasks or are being less productive. push yourself. it is better to schedule free times on calendar than to have to do list run your life.
This was the advice I’ve been searching for. Thank you!! I believe this will work well for me!
You solved all my problems! Really appreciate this content!
Fabulous! Thank you once again 😃
Interesting thoughts about keeping tasks out of your calendar. Yes, I would agree that calendarizing tasks is a bad idea. It’s never worked for me. The challenge is putting first things first, and for me, it is usually the important tasks that are not urgent that are the biggest challenge. The ability to put those tasks front and center and give them the attention they deserve (when they are not screaming in my face to get them done!) is an important skill to master if I want to get anything meaningful done with my life.
Absolutely spot on!
Totalmente de acuerdo. El bloqueo de tiempo no sirve.
Makes sance. I have doing this instinctively. Tasks on paper. Events in digital calendar
So instead of blocking the time for tasks, it’s better to block the time according to the purpose for blocking the time?